From the Select/Manage Property RFP page you can quickly select properties to send a Request For Proposal (RFP) to, refine your search by property name or property ID or sort by distance from your venue. Once you have selected properties you wish to send RFPs to, click the "Send To Selected Properties" button. After an RFP has been emailed to a property, it will show in the "Delivered RFP" list.
Select Properties
Quickly and easily send RFPs to properties that are located close to your event's venue. Properties are listed and sorted by the distance from your primary venue. Check the box in the left column to select a property to send an RFP to.
GPS Link-enabled hotels will have a GPS Link logo in their row. GPS Link is a direct connection between the hotel and GPS. This connection enables reservation data to flow seamlessly into the hotel’s PMS, and confirmations flow back automatically. Learn more about GPS Link.
GPS Link-enabled hotels will have a GPS Link logo in their row. GPS Link is a direct connection between the hotel and GPS. This connection enables reservation data to flow seamlessly into the hotel’s PMS, and confirmations flow back automatically. Learn more about GPS Link.
To view property information, click on the property name. The property Id is a unique ARN identifier for each property.
We provide the primary property phone contact information, so you can call and identify the person you wish to send the RFP to. Click on the name, email, or phone number input fields to add/edit this information.
Custom settings allow you to include several fields to an individual RFP and add a custom message. The following options are available in the custom settings modal:
- Update compensation model
- Update Complimentary Rooms
- Add custom deposit policy
- Add custom message
- Add meeting room space requirement
- Add food & beverage requirement
- Rooming list access
- Method of payment
Additional inputs will be displayed once a setting is selected.
Search Settings
Filter the Send RFP list by a particular property by entering a property name or property ID. Increase or decrease the radius of your property search (we default to 5 miles). Once updated, the properties in the Send RFP table will be listed. View/Change the close to bids date and use the calendar picker to update the current closed to bids date.
Delivered RFP's
List RFPs emailed to properties, and their current status. Bid statuses include:
- Sent to Hotel - RFP has been emailed to property
- Accepted - Bid was reviewed and accepted by event admin
- Sold Out - Property or event admin declined the bid
- Resent - Event admin resent the RFP to the property
- Forwarded - RFP was sent to property and forwarded to Chain contact
Under the property column, event admins can view and edit property contact information. They can also add a custom message or deduct rebate before the commission, which will be reflected on the RFP if it is resent. View/Add notes allows the event admin to add private notes about the property and RFP progress. Depending on your entity's settings, you may be able to view the RFP before it is accepted by the property. The "Actions" column allows an event admin to resend or cancel an RFP. Accepted RFPs cannot be resent; they would have to be declined first before being resent. The keyword search input allows event admins to filter the Delivered RFP table to find an individual property.