The Compare Bids - RFP Property Responses page provides event admins with an overview of all submitted bids. Each property listed contains a link to access the property's RFP response.
Pending Bids
The "Client View" links to a synopsis of the Compare Bids page. From there you can email access to a third party.
Details
Click on the plus icon to open additional details related to a property's bid.
Click on the plus icon to open additional details related to a property's bid.
Additional details include the following:
- Compensation Type
- Commissionable - A commission percentage is paid by the property after the event has ended.
- Group net - A Hotel offers a net rate at a predetermined percentage below their best available price. You determine the markup and Guest are charged entire stay amount at the time of booking.
- Group prepay markup at booking - A net rate with markup in which the customer pays only the markup at the time of the reservation and pays the balance of the net rate directly to the hotel at checkout.
- Commission/Markup Percent
- Commission - Percentage of room rate as compensation
- Markup Percent - Dollar amount a room rate is marked up to sell to a guest
- Rebate - The amount of reimbursement to be paid per room night booked
- Rebate Basis - Indicates if charged for each room night, reservation, or a percentage of the contracted room rate
- Block Release Date - Date block will be released back to the property
- Planner Points - Rewards points brands offer for selling their rooms
- Complimentary Room Nights (1 per)
- Complimentary Rooms Guaranteed
- Property Phone Number
- Primary Contact (at property)
- Primary Contact Phone
- Primary Contact Email
- Notes - View and add any notes regarding property/bid
- Cancellation Policy
- Breakfast - The type of meal included with stay
Bid Status
- Pending - Property has submitted for your review
- Awaiting Re-bid - Shows under pending Bids panel
- Re-Opened - Bid has been resubmitted
- Accepted - Reviewed and accepted by event administrator, generating a contract
- Declined - Event administrator has refused the bid
- Expired - Property's "Bid Valid Until" date has passed
Property Name
Click on the property name to view property information and rates. A green asterisk indicates properties with custom settings.
Click on the property name to view property information and rates. A green asterisk indicates properties with custom settings.
If the hotel is GPS Link-enabled, a GPS Link logo will be present under the property name. (The example above is not a GPS Link-enabled hotel)
Bid Details
The bid details make up the rest of the columns in the table they include:
The bid details make up the rest of the columns in the table they include:
- Miles From Venue
- Bid Expires - Date the property has designated as the expiry date of this offer
- Retail Rate - Pulled from OTAs (Online Travel Agencies) or GDS (Global Distribution System) to provide a guide as to transient rates currently being sold on the group arrival date.
- Block and Rate offered - Date range of block(s), including price and number of rooms blocked
- Rate Basis - Rate based on of this number of people
- Complimentary Nights - Number of complimentary room nights that can be earned
- Minimum Nights - The minimum number of nights a guest must stay
- Last Column - Contains links and actions related to the property and it's bid
- View RFP Response - Will open a modal where you can view the properties bid response
- Renegotiate Terms - Opens a modal that contains the email of the person at the property where the RFP will be emailed, and an input for the event admin to enter a reason for renegotiating the RFP
- Decline - Will decline the bid
Accepted Bids
Accepted bids will show in a panel below pending bids.
Expired and Declined Bids
Lists any expired or declined bids.