The "Build Your Roster" page is accessed from the "Event Registration" page. An access link is also sent to the person who signed registered.
Documents included in email to roster members
Any documents uploaded when enabling the roster functionality will show on the "Build Your Roster" page next to "Documents included in email to roster members." Anyone added to the roster table is emailed these documents.
Upload a completed waiver for
Completed waivers can be uploaded and associated with specific roster members. To do so, event admins should select a member from the "Upload a completed waiver for" drop-down, browse their computer for the completed waiver, and click the save button.
Resend Documents
Follow the following steps to resend documents:
- Check the checkbox of the member you would like to resend the documents to
- Click the "Resend Documents" link
Delete members
Follow these steps to delete members:
- Check the checkbox of the member you would like to remove
- Click the "Delete" link
- Click "OK" in the modal prompt
Add a new Roster member
To add a new Roster member enter the first name, last name, and email address of the new member in the first row of the table. Then click the "Save" button in the last column. Any roster documents will be emailed to the new member once the "Save" button is clicked.
Room member is staying in
The "Room member is staying in" column allows event admins to see if the roster member has booked a room. Once a roster member has reserved a room teammates can be added, the number of teammates that can be added is based on the rooms max occupancy. To add a teammate use the "Add Roommates" link below the ARN number, which will take you to the "Add Roster Roommates" page.
Documents Sent On
The "Documents Sent On" column will list timestamps of when documents were last sent to the roster member.
Completed Waiver On
The "Completed Waiver On" column provides a timestamp of when the completed waiver was uploaded and associated with a roster member. Use the "Manage Documents" link to delete or upload a new document to a roster member.
Edit & Save
To edit and save information for a roster member, first look for the pencil icon, only the cells with the pencil icon are editable. Once you are happy with your changes, click the "Save" button or if you no longer wish to save the changes use the "Cancel" button to revert the information. The "Save" and "Cancel" buttons will stay disabled and grayed out until changes are made to a roster members information.